Companies often have to share sensitive data with outside professionals or other employees, whether that’s lawyers reviewing contracts, accounting firms conducting audits or compliance auditors checking for data leaks. In these instances, virtual data rooms (VDRs) can help protect sensitive files while providing a secure platform for the sharing of information. The top VDR providers provide multiple features, price points and security features, which can be tested through trial periods offered by a majority of vendors in the market.

The most important aspect to consider when choosing a VDR provider is the platform’s security measures. Choose a vendor that has an array of security certificates, including FedRAMP and FINRA. Also, make sure the VDR has document processing capabilities that detect text in many formats, and convert PDFs to searchable documents.

Accessibility of the VDR across various operating systems is a further factor to consider. A modern platform should be able to support iOS and Android phones, Windows or macOS desktops and Linux servers. It should also allow options for data storage and hosting locations.

In the end, when you’re looking for a VDR provider, make sure to check its reviews from both internal and external sources. Look for a VDR provider with a proven track record, and a large number of positive reviews on third-party platforms such Trustpilot or Software Advice. Make sure to read employee reviews on websites like Glassdoor. They can offer insight into the ethics and culture of a company.

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